Spend your hours on clients, not on documentation.
Vizanote gives ABA teams AI-assisted documentation and real-time clinical accountability — with full audit trails and HIPAA compliance at every step.
BAA available · AI suggestions require clinician review · HIPAA-aligned
AI monitors behavioral indicators in real time. All observations require clinician interpretation.
AI Session Analysis
BCBA: Dr. A. Rivera · AI-generated — review required
Toggle visibility of behavioral markers in the session view.
AI transparency: 47 data points · 3 sessions context
AI-assisted behavioral session analysis — Vizanote surfaces observations and ranked recommendations. Every suggestion requires licensed clinician review before any change takes effect.
Built for clinical accountability
ABA teams are drowning in documentation
The most skilled clinicians in the field spend a disproportionate share of their workday on paperwork — time that cannot be spent with clients.
Hours per week
BCBAs consistently report spending more than half their non-billable work time on session note completion and documentation review.
Note: Based on qualitative reports from ABA clinicians — sources being verified for beta launch.
Billing friction
Manual data entry errors between session records and billing systems are a leading cause of claim rejections in ABA practices.
Note: Reported consistently in ABA practice management surveys.
Audit risk
Incomplete or inconsistent session documentation creates significant liability exposure during Medicaid and insurance audits.
Note: Based on state Medicaid audit findings and BACB compliance standards.
The full clinical workflow, in one platform
From first data point to billing submission — with accountability at every step.
Trial-by-trial data capture — in seconds, not minutes
RBTs record responses, prompt levels, and durations directly on their device. Data syncs in real time so BCBAs can monitor sessions without being in the room.
See it in your clinicSession Recording — Jordan M.
97153 · Direct Therapy · T. Chen (RBT)
Current Target
Requesting preferred items independently (Manding)
Approaching mastery threshold (80%) — 5 consecutive sessions
Prompt Level
AI surfaces options. You make the call.
Vizanote's AI reviews session trends and protocol alignment, then presents ranked treatment suggestions. No recommendation auto-executes — a licensed BCBA must approve every change.
See it in your clinicAI Treatment Recommendations
Increase Manding opportunities in natural environment
Current 2.1 mands/session is below target. Increase to 4–6 during snack and play.
Introduce picture exchange for novel items
Jordan has mastered 3 preferred items. Protocol supports expansion to low-conflict novel stimuli.
Fade physical prompt on Manding chain step 2
Consistent 85% with physical prompt over 5 sessions. Prompt fading is indicated.
BCBA Review Required — no recommendation takes effect until approved by Dr. A. Rivera
Flagged tasks require documented rationale
If a task is contraindicated, it is blocked from assignment. Override requires a written clinical rationale from a licensed clinician — permanently logged and audit-ready.
See it in your clinicContraindication Review
CONTRAINDICATED
High-demand compliance task — novel setting
Flag: High Conflict Exposure · Jordan M. · Manding Domain
Override Requires Clinical Rationale
This task is flagged as contraindicated. If proceeding is clinically appropriate, document your rationale below. This record is permanent and cannot be edited after submission.
Enter documented clinical rationale here...
Audit trail: All overrides are logged with BCBA identity, timestamp, rationale, and IP address. Records cannot be deleted.
Visit verification to claim draft in one flow
GPS geofence verifies presence. Session duration auto-calculates CPT units. Claim drafts route to your billing admin for review — nothing submits automatically.
See it in your clinicEVV & Billing — Jordan M.
Visit Record
Jordan M.
Direct Therapy · CPT 97153
T. Chen (RBT)
Claim Draft
Rates vary by payer/state. Review before submission.
Claims are drafts only — clinician review required before submission to payer.
Incidents route to supervising BCBAs immediately
Safety incidents and risk flags trigger immediate notifications to the supervising BCBA with mandatory acknowledgment tracking. Nothing falls through the cracks.
See it in your clinicSafety & Escalations
1 UnacknowledgedESCALATION — Behavior Incident
Today 10:42 AMJordan M. · RBT T. Chen reporting
Aggression toward session materials during transitions. Incident documented per protocol. Immediate BCBA notification triggered.
Risk Flag Review — Manding escalation
ResolvedAcknowledged by Dr. A. Rivera · 2024-10-15 · 3 sessions ago
Everything your ABA team needs in one place
Vizanote covers the full clinical workflow — from first data point to billing submission — with audit trails at every step.
Structured Session Notes
Trial-by-trial data capture with prompt level, response type, and duration — synced in real time across your team.
AI-Assisted Recommendations
AI surfaces treatment options ranked by protocol alignment. Every suggestion requires BCBA sign-off before it reaches a client record.
Contraindication Gating
Flagged tasks are blocked from assignment unless a licensed clinician provides a documented clinical rationale — logged permanently.
EVV Geofence Verification
Electronic Visit Verification with GPS geofencing satisfies state EVV mandates and protects against billing fraud.
CPT Billing Draft Generation
Session data auto-populates CPT claim drafts (97153, 97155, 97156, etc.). Review before submission — never auto-file.
Role-Scoped Dashboards
BCBAs see clinical oversight views. RBTs see only their assigned learners. Billing staff see claims. Guardians see consent records.
Cryptographic Consent Records
Signed consent is timestamped and cryptographically verifiable. Guardians can access their records at any time.
Mastery & Progress Tracking
Visual trend lines, trial-to-trial accuracy, and mastery threshold alerts — so BCBAs can spot regressions before the next session.
Safety Escalation Workflow
Incident reports, risk flags, and care escalations route to the supervising BCBA immediately, with mandatory acknowledgment tracking.
Security and compliance by design
Vizanote is built for clinical environments where data integrity and regulatory compliance are non-negotiable.
HIPAA-Aligned Architecture
All PHI is encrypted in transit and at rest. Access controls, session timeouts, and audit logging meet HIPAA technical safeguard requirements.
BAA Available
We sign Business Associate Agreements before any data is transferred. BAA review and execution is part of our standard onboarding.
Immutable Audit Trail
Every view, edit, override, and login is logged with timestamp, user identity, and IP address. Records cannot be altered or deleted.
AI That Requires Human Sign-Off
No AI recommendation takes effect without explicit BCBA approval. The system is explicit about this at every step — there is no 'auto-apply.'
Cryptographic Consent
Consent records are cryptographically signed at the moment of signing. Any tampering is detectable — protecting both clinicians and guardians.
Granular Role-Based Access
BCBAs, RBTs, billing staff, and guardians each operate in a scoped view. No role can access data outside its defined permissions.
Not medical advice. Vizanote is clinical documentation and workflow software, not a medical device or clinical decision system. All AI-generated suggestions require review and approval by a licensed clinician before any change is made to a treatment plan.
What the field is saying
We're actively collecting feedback from beta users. Verified testimonials will appear here at launch.
[PLACEHOLDER — collect at beta/launch]
Verified quote from a BCBA or clinical director will appear here following beta program completion.
Role · Organization
[PLACEHOLDER — collect at beta/launch]
Verified quote from a BCBA or clinical director will appear here following beta program completion.
Role · Organization
Pricing built for ABA practices
We're finalizing pricing with beta partners. All plans include a BAA and full audit trail.
Solo Practitioner
For independent BCBAs and single-clinician practices
Talk to us
- AI-assisted session notes
- Session data collection
- EVV verification
- Consent management
- Audit trail
- BAA included
Practice
For multi-clinician ABA practices
Talk to us
- Everything in Solo
- Multi-BCBA team management
- Role-based dashboards
- CPT billing draft generation
- Safety escalation workflows
- Contraindication gating
- Advanced reporting
Enterprise
For clinic networks and large organizations
Talk to us
- Everything in Practice
- Multi-location management
- Custom integrations
- Dedicated implementation support
- SLA guarantees
- Custom BAA negotiation
Ready to spend more time with your clients?
Join the Vizanote beta and help shape the ABA documentation platform your team deserves.